Staffing Specialist

Interested in a career with both meaning and growth? Whether your abilities are in direct patient care or one of the many other areas of healthcare administration and support, everyone at Parkland works together to fulfill our mission: the health and well-being of individuals and communities entrusted to our care. By joining Parkland, you become part of a diverse healthcare legacy that’s served our community for more than 125 years. Put your skills to work with us, seek opportunities to learn and join a talented team where patient care is more than a job. It’s our passion.

Coordinates and monitors the schedule activities for nurses, healthcare assistants, clerical staff and support technicians for assigned division to ensure appropriate staffing levels for optimal patient care.
Experience:

Must have five years of clerical experience.

Equivalent Experience:
- May have an equivalent combination of education and experience in lieu of experience as stated above.

 

Certification/Registration/Licensure:

• None

Skills or Special Abilities:
- Must be able to demonstrate ability to use independent judgment in resolving issues within established guidelines.
- Must be able to successfully pass a Basic-level Microsoft Word & Excel, Telephone Skills and Customer Service test, as established by Employment Services, with a minimum score of 80%.
- Must have excellent communication skills and be able to communicate effectively with all hospital personnel.
- Must be able to utilize required software for assigned department.
- Must be able to compose correspondence independently.
- Must be familiar with the operations of standard office equipment.

Responsibilities

1. Identifies staffing needs for the division on a daily basis to ensure the assigned division operates effectively and efficiently. Monitors productivity of inpatient units and reallocates staff as needed to maintain acceptable productivity levels.
2.  Evaluates and assesses payroll reports comparing reported time to bi-weekly payroll reports and identifies discrepancies in a timely manner to ensure the accuracy of employee pay. Edits and completes corrections to ensure records are accurate. Distributes payroll on a bi-weekly basis according to established procedures. 
3. Contacts employees to fill vacant shifts daily and/or weekly to ensure units are staffed appropriately. Ensures employee contact data is maintained and current. 
4. Compiles and maintains current productivity based staffing requirements for assigned division. Updates ANSOS as required.
5. Evaluates and obtains approval for overtime shifts when applicable to fill critical vacant shifts and maintain acceptable productivity to ensure patient safety.
6. Communicates with on-coming/off-going supervisors regarding status of staffing in the assigned division.
7. Makes recommendations for reallocation and proactive planning for unit staffing on a daily, weekly and weekend basis
8. Maintains a positive working relationship and rapport with division managers and house supervisors to complete work efficiently.
9. Trains others to perform work duties as necessary to provide coverage for workload.

Parkland Health and Hospital System prohibits discrimination based on age (40 or over), race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, genetic information, disability, national origin, marital status, political belief, or veteran status. As part of our commitment to our patients and employees’ wellness, Parkland Health is a tobacco and smoke-free campus.