Pre-Award Specialist, Grants

Interested in a career with both meaning and growth? Whether your abilities are in direct patient care or one of the many other areas of healthcare administration and support, everyone at Parkland works together to fulfill our mission: the health and well-being of individuals and communities entrusted to our care. By joining Parkland, you become part of a diverse healthcare legacy that’s served our community for more than 125 years. Put your skills to work with us, seek opportunities to learn and join a talented team where patient care is more than a job. It’s our passion.

Primary Purpose

Serves as a resource in identifying, planning, and coordinating grant development. Supports submission of grant proposals and applications to include monitoring and tracking timely grant submissions.  Develops and prepares metrics and assists with grant programmatic and financial reporting.

Minimum Specifications

Education

• Must have a bachelor’s degree in business, healthcare administration or related field.

Experience

• Must have two years of experience in coordination of grant initiatives such as writing, submitting, planning, and coordinating grant applications and reports.
• Experience with federal, state, and local government/healthcare grants preferred.

Equivalent Education and/or Experience

• May have an equivalent combination of education and/or experience in lieu of specific education and/or experience as stated above.

Skills or Special Abilities

• Effective communication with physicians, hospital personnel, and community collaborators, both orally and in writing.
• Ability to work in a deadline-driven environment, handling and prioritizing multiple tasks.
• Must be project oriented.
• Proven knowledge of funding information sources.
• Ability to understand, process, and execute complex instructions.
• Working knowledge of Windows-based systems, including Microsoft Office.
• Organizational skills, including the ability to facilitate small group meetings.

Responsibilities

1. Serves as a resource person to Parkland staff for grant planning and researching funding opportunities. Acts as liaison between the hospital and grantors and maintains a positive working relationship. Makes recommendations to senior management and program managers/coordinators concerning funding opportunities.
2. Review all components of the application for compliance with grant guidelines and instructions. Review grant guidelines and funding opportunities to assess Parkland's ability to comply with requirements.
3. Assists with grant writing, plans, and submits grant applications within established time frames and due dates in collaboration with the Grants Management team and program staff.
4. Facilitates and monitors timely programmatic and fiscal submissions of grant reporting and other documents.
5. Plans, coordinates, and conducts inter-departmental pre-award grant development meetings and post-award debriefings to ensure the conditions of the grant are met.
6. Supports the committee overseeing grant activity for Parkland Health, Parkland Foundation, Parkland Center for Clinical Innovation, and the Parkland Community Health Plan.
7. Prepares, presents, and/or submits grant reports and correspondence.
8. Supports Pre and Post Award Grants Management operations.

Job Accountabilities

1. Identifies ways to improve work processes and improve customer satisfaction. Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the department and Parkland.
2. Stays abreast of the latest developments, advancements, and trends in the field by attending seminars/workshops, reading professional journals, actively participating in professional organizations, and/or maintaining certification or licensure. Integrates knowledge gained into current work practices.
3. Maintains knowledge of applicable rules, regulations, policies, laws and guidelines that impact the area. Develops effective internal controls designed to promote adherence with applicable laws, accreditation agency requirements, and federal, state, and private health plans. Seeks advice and guidance as needed to ensure proper understanding.

Parkland Health and Hospital System prohibits discrimination based on age (40 or over), race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, genetic information, disability, national origin, marital status, political belief, or veteran status. As part of our commitment to our patients and employees’ wellness, Parkland Health is a tobacco and smoke-free campus.